Accessing Admin Tools

1. Log in to your Fuel iX account
2. Click on the "Settings" option in the main navigation menu
3. Select the desired admin page from the available options

User Roles and Access Levels

Access to admin tools is determined by user roles within your organization:

Viewers

Can access:

• Profile page (view personal settings, edit display name)
• Team Management page (create/manage teams, share copilots)

Admins

Have all Viewer access, plus:

• Edit Organization page (configure org-wide settings)
• Manage Users page (manage all user accounts)

Available Admin Pages

Profile

• Personal user settings management
• View account details and limits
• Edit display name
• Available to all users

Team Management

• Create and manage teams for copilot sharing
• Support for unlimited team creation and membership
• Automatic copilot sharing with new team members
• Separate team roles from organization roles
• Available to all users with varying permissions
• Manage conversation history visibility for team members
• For more on how teams enhance collaboration, see User Guide: Collaboration and Team Sharing

Edit Organization (Admin Only)

• Configure organization-wide settings
• Manage branding and logos
• Set default user limits and budgets
• Control feature availability
• Configure welcome messages and announcements
• Manage model access defaults

Manage Users (Admin Only)

• Comprehensive user management
• Add and invite new users
• Manage user roles and permissions
• Control individual model access
• Enable/disable API keys
• Monitor user status

Official Copilots Management

• Create and manage organization-wide Official Copilots
• Configure Official Copilot settings, including:
  • Visibility (Published/Draft state)
  • Sort order in navigation
  • Default Copilot designation
• Monitor Official Copilot usage and performance
• Control access to Official Copilots across the organization
• For more on how to create and manage your Official Copilots see Managing Official Copilots

Key Features Across Admin Tools

• Passwordless Authentication: Magic link or SSO access
• Flexible Team Management: Unlimited teams and memberships
• Granular Permissions: Organization and team-level roles
• Model Access Control: Organization and user-level settings
• Multilingual Support: English and French interface options
• API Integration: Controlled access to Fuel iX Proxy

📘

Best Practices

1. User Management
   1. Regularly review user accounts and permissions
   2. Use descriptive display names
   3. Follow organization policies for API key distribution
2. Team Organization
   1. Create teams based on common attributes or needs
   2. Maintain clear team leadership structure
   3. Review team memberships periodically
3. Organization Settings
   1. Keep welcome messages and announcements current
   2. Regularly review model access settings
   3. Maintain appropriate branding assets
4. Security
   1. Monitor API key usage
   2. Review user access regularly
   3. Maintain appropriate domain restrictions

Important Notes

• Email addresses are unique identifiers across the Fuel iX platform
• Organization Admins have full access to all features
• Team roles are separate from organization roles
• Most numerical limits are not currently enforced
• Changes to organization settings may affect new users only

Getting Started

1. Configure organization settings
2. Set up allowed email domains
3. Create initial teams
4. Add and invite users
5. Configure model access
6. Set up welcome messages

For detailed information about each admin page, please refer to their respective sections in this documentation.